JOB SUMMARY: Performs a variety of confidential, responsible, and detail-oriented administrative and technical tasks in support of the Human Resources and Administration departments. Provides support to areas including Benefits, Retirement, Employee Leaves, Payroll, Onboarding, Employee Events, and Records Management.
MAJOR DUTIES AND KNOWLEDGE REQUIRED BY THE POSITION:
Performs various administrative support work for special projects such as researching and analyzing information and coordinating tasks.
GUIDELINES: Guidelines include relevant state and federal laws, and city and departmental policies and procedures. These guidelines are generally clear and specific but require some interpretation in application.
COMPLEXITY: The work consists of related administrative and clerical duties. The variety of duties to be performed, time constraints, and frequent interruptions contribute to the complexity of the work.
SCOPE AND EFFECT: The purpose of this position is to provide administrative support to the HR Specialist, HR Director, and City Administration. Successful performance contributes to the efficient operation of the department.
PERSONAL CONTACTS: Contacts are typically with co-workers, other city employees, city and state elected and appointed officials, and citizens.
PURPOSE OF CONTACTS: Contacts are typically to give and exchange information, resolve problems, and provide services.
PHYSICAL DEMANDS: The work is typically performed with the employee sitting at a desk or table.
WORK ENVIRONMENT: The work is typically performed in an office setting.
MINIMUM QUALIFICATIONS:
SUPERVISORY AND MANAGEMENT RESPONSIBILITY: None.
The City of Cartersville is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected status.
Interested in applying?
Employment Application
Complete application and email Cover letter, Resume, with Qualifications to: hr@cityofcartersville.org.
MAJOR DUTIES AND KNOWLEDGE REQUIRED BY THE POSITION:
Performs various administrative support work for special projects such as researching and analyzing information and coordinating tasks.
- Answers the door and telephone and gives specific and general information in response to public inquiries and employee & retiree questions
- Assist in responding to benefit inquiries from employees, process and administer employee leaves (E.g. FMLA, STD, LTD).
- Assists in responding to retirement inquiries as it relates to the City plan, and 457b.
- Assists in creating and maintaining personnel records to include new hires, terminations, benefits enrollment and termination, necessary revisions and changes to employee information.
- Posts and advertise vacant positions, coordinating with relevant departments to ensure postings are correct.
- May act as department representative in special recruitments such as Firefighter, and other large recruitment efforts.
- Assists in coordinating the New Hire Process to include scheduling newly hired employees for onboard paperwork, physical and drug screens; explains and assists new employees with paperwork completion.
- Assists with planning and coordinating a variety of events including open enrollment and employee recognition
- Assists with coordinating the department’s response to Open Records requests.
- Verifies and processes personnel transactions from departments; coordinates with payroll and department staff as needed to ensure transactions are accurate and complete.
- Maintains expertise in relevant Finance and Human Resources software to include data collection, reporting systems, records systems, in order to create and run reports; ability to utilize relevant software and systems on a regular basis
- Knowledge of the principles and practices of Human Resources and Benefits administration.
- Comprehensive knowledge of office terminology, procedures and equipment, business mathematics, and English.
- Ability to perform routine office management tasks independently.
- Ability to coordinate multiple high priority and high-profile items simultaneously.
- Ability to collect, compile, and analyze statistical data.
- Ability to maintain confidentiality of information.
- Ability to establish and maintain effective, positive working relationships with other employees, outside agencies, and the public.
- Ability to provide a high level of customer service tactfully and courteously to employees, vendors, citizens, and the public.
- Skill in the operation of modern office equipment, computers, and relevant software.
- Performs other relevant work as assigned.
- High school diploma or GED supplemented by two years administrative experience.
- Experience working in and/or supporting a Human Resource Department.
- Must possess the following: Good communication skills both verbal and written, ability to multi-task in a high-volume department, computer skills with experience in the Microsoft Office programs, be attentive to details and highly organized.
GUIDELINES: Guidelines include relevant state and federal laws, and city and departmental policies and procedures. These guidelines are generally clear and specific but require some interpretation in application.
COMPLEXITY: The work consists of related administrative and clerical duties. The variety of duties to be performed, time constraints, and frequent interruptions contribute to the complexity of the work.
SCOPE AND EFFECT: The purpose of this position is to provide administrative support to the HR Specialist, HR Director, and City Administration. Successful performance contributes to the efficient operation of the department.
PERSONAL CONTACTS: Contacts are typically with co-workers, other city employees, city and state elected and appointed officials, and citizens.
PURPOSE OF CONTACTS: Contacts are typically to give and exchange information, resolve problems, and provide services.
PHYSICAL DEMANDS: The work is typically performed with the employee sitting at a desk or table.
WORK ENVIRONMENT: The work is typically performed in an office setting.
MINIMUM QUALIFICATIONS:
SUPERVISORY AND MANAGEMENT RESPONSIBILITY: None.
The City of Cartersville is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected status.
Interested in applying?
Employment Application
Complete application and email Cover letter, Resume, with Qualifications to: hr@cityofcartersville.org.
