JOB STATEMENT:
Provide administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, and answering telephone calls, and scheduling meetings
ESSENTIAL FUNCTIONS:
JOB SPECIFICATIONS:
PHYSICAL DEMANDS:
Provide administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, and answering telephone calls, and scheduling meetings
ESSENTIAL FUNCTIONS:
- Assist shipping manager in preparing daily flatbed, hotshot, milkrun and LTL shipments, checking for holds and change orders.
- Contact various hotshot carriers for truck availability and establish daily carrier list.
- Train or assist in the training of all new shipping office personnel.
- Attend production meetings as necessary.
- Monitor KeepTruckin ELD dashboard to confirm driver compliance.
- Contact customers, installers and carriers in preparation of shipments.
- Fill in for shipping manager in his absence to ensure a continued and smooth shipping process.
- Audit CC statements for accuracy prior to shipping manager approval.
- Monitor shipping calendar to ensure it is updated as paperwork is completed.
- Monitor COD shipments, COD log and tracking.
- Maintain driver files including maintenance records.
- Assist with the processing of shipping paperwork for drivers.
- Open, sort, and distribute incoming correspondence, including faxes and email.
- Contribute to team effort by accomplishing related results as needed.
JOB SPECIFICATIONS:
- High school diploma required. College degree in business preferred.
- Three to five years previous work-related skill, knowledge, or experience.
- Discretion and maturity required to maintain confidential information.
- Intermediate computer skills required; Outlook email, Word, Project, Excel.
- Must be able to communicate clearly and professionally on the telephone and in person.
PHYSICAL DEMANDS:
- Regularly required to sit, stand, and walk.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
