Assistant - Executive to the President
Job ID: 293072
Location: GHC - Floyd Campus
Full/Part Time: Full Time
Regular/Temporary: Regular
Job Summary
This position combines leadership of Georgia Highlands College's regional engagement with executive support for the Office of the President. The role assists in managing at all GHC locations, fosters strong community partnerships, plans and executes events and outreach, and provides comprehensive administrative support to the President's Office to advance institutional effectiveness, student success, recruitment, and visibility.
Responsibilities
RESPONSIBILITIES '
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Is responsible for understanding, support, and carrying out the college's mission, vision, and values and compliance with mandates and regulations of government and accrediting bodies.'
Scheduling, Correspondence and Travel
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Manages multiple calendars and email accounts for the President's Office on a daily basis
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Schedules and coordinates appointments and meetings across multiple offices; makes travel arrangements; assists in planning and hosting special events
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Manages daily operations of the President's Office including answering phone calls, sorting and distributing mail, addressing visitor/student walk-ins, submitting travel expense reports, and approving time off requests and travel expenses for the President's direct reports
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Edits correspondence and publications for internal and external distribution.
Committees and Events
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Works closely with the Graduation Committee to plan and coordinate all activities associated with the President's Office and commencement ceremonies
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Records and transcribes minutes of monthly President's Cabinet and other executive meetings as needed
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Prepares and mails annual faculty contracts, advisory board appointment letters, and semesterly Dean's and President's List letters; manages execution of memoranda of understanding
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Generates announcements and invitation mailings for graduation, ribbon cuttings, open houses, and other special events.
Community Engagement
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Represents the college at community events, meetings, and forums, serving as an advocate for its programs and initiatives
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Strengthens partnerships with K'12 school systems, local industries, and civic organizations to enhance recruitment, resource sharing, and collaborative opportunities
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Attends community meetings, forums, and events to expand the college's visibility and influence in the region
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Develops and implements initiatives that position the college as a community resource and partner of choice.
Event Management and Outreach
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Directs the planning and execution of internal and external events, ensuring alignment with institutional priorities and goals
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Works with internal teams to coordinate logistical needs, such as AV, IT, catering, and facilities support
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Actively promotes the use of college facilities by community organizations to enhance engagement and generate revenue
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Assists with signature events that highlight the college's impact and foster deeper community connections.
Student and Institutional Support
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Collaborates with academic and student services teams to foster a supportive and engaging environment for students
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Participates in recruitment and retention initiatives, including outreach to prospective students and support for student organizations
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Acts as a resource for faculty, staff, and students to ensure effective communication and access to college services
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Supports institutional projects and initiatives.
Budgets and Databases
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Manages President's Office databases and purchasing reports
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Organizes, maintains, and updates department files properly
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Maintains budgets related to the President's Office
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Orders equipment and supplies.
Miscellaneous
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Supervises work and travel schedules of the President's Student Assistants
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Acts as a liaison between the President's Office and faculty, staff, students, and community partners
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Performs other assigned duties.
Required Qualifications
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Knowledge and level of competency commonly associated with the completion of a bachelor's degree in a course of study related to the occupational field; master's degree preferred in higher education, business administration, or a related field
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Experience sufficient to thoroughly understand the diverse objectives and functions of the subunits in the division/department to direct and coordinate work, usually interpreted to require three (3) to five (5) years of related experience
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Strong interpersonal, organizational, and communication skills with a proven ability to build relationships and manage complex projects
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Demonstrated success in budget management, event planning, and staff supervision
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Possession of or ability to readily obtain a valid driver's license issued by the State of Georgia for the type of vehicle or equipment operated
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Required to hold a GHC purchasing card which requires a credit check to receive and continue holding a purchasing card
Proposed Salary
This is an Exempt, full time, fully benefitted position
Salary is $65,478/year
Required Documents to Attach
Cover Letter
Resume
Unofficial transcripts
Knowledge, Skills, & Abilities
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Knowledge of the mission of postsecondary education and the functions of the Office of the President
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Knowledge of Board of Regents and University System of Georgia policies, and institutional policies and procedures
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Knowledge of computers and job-related software programs; skill in the operation of modern office equipment
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Skill in decision-making, problem-solving, oral and written communication
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Skill in the preparation of clear and accurate reports and analysis of problems to develop and implement solutions
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Skills in project management with emphasis on detail orientation; organizational skills to work in a fast-paced environment
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Demonstrated expertise in written communication, social media strategy, and web/media content management and design
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Ability to provide excellent customer service; the ability to plan and execute a variety of events.
Apply Before Date
Applications will be accepted and reviewed as received.
Applications will be accepted until position is filled.
Contact Information
For more information or questions about a job posting, please contact Human Resources by email at mailto: jobs@highlands.edu?subject=Job%20Opening%20Questions
For technical support, please call the USG Service Desk at (877) 251.2644, or email mailto:support@usg.edu.
USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Conditions of Employment
Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Highlands College, as determined by Georgia Highlands College in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check.
Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.
Equal Employment Opportunity
Georgia Highlands College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Other Information
The President assigns work in terms of broad goals and objectives and reviews work through conferences, reports, and observation of activities.
This is a Position of Trust and requires handling of Budget and Confidential Information
Candidate will need to have a credit check and will possess a Purchasing Card
Some driving for the college will be required
This position is a Campus Security Authority.
Background Check
Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.
All applicants are required to include professional references as part of their application process. Some positions may require additional job based screenings such as motor vehicle report, credit check, preemployment drug screening and/or verification of academic credentials. https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf
To apply, visit https://apptrkr.com/6781330
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