Specialist - Accounts Payable
Job ID: 289513
Location: GHC - Floyd Campus
Full/Part Time: Full Time
Regular/Temporary: Regular
Job Summary
The Accounts Payable Specialist reviews and processes payments for travel reimbursements, purchase orders, invoices, statements, vouchers, and/or other check requests as appropriate for departments within Georgia Highlands College. This position draws, verifies, and posts payment checks, prepares ledger entries and manages resolution of account discrepancies and procedural inquiries.
This position is an on-site position at the Floyd Campus.
Responsibilities
• Is responsible to understand, support, and carry out the college's mission, vision, and values and comply with mandates and regulations of government and accrediting bodies.
• Regularly performs review and audit of travel in compliance with Board of Regents Policy and State Policy
• Develops, implements, and maintains comprehensive travel and expense policies aligned with IRS accountable plan rules and university guidelines
• Communicates finance related policies and procedures clearly to faculty, staff, and students, ensuring understanding and compliance.
• Provides ongoing training and support on travel policies, expense reporting procedures, and the use of expense management systems
• Assists employees to resolve discrepancies or missing documentation in expense reports
• Completes annual TIGA report in compliance with USG and SAO guidelines
• Assists with annual 1099 disbursement process as a backup to the Accounts Payable Analyst
• Receives and reviews payment/check requests, and/or other related documentation for completeness and compliance with financial policies, procedures, and contractual requirements
• Matches original invoices and requests for payment with internal purchase orders or check requests; performs calculations to determine appropriate payment schedules and amounts, and makes modifications as necessary
• Prepares reports to monitor and track travel spending, identify trends, and analyze areas for operational improvement
• Draws, verifies, and posts payment checks to appropriate vendors and/or agencies
• Follows up on account statements and other discrepancies regarding payment of accounts, and serves as liaison between departments and vendors in the resolution of administrative problems and inquiries
• Assists with general ledger maintenance
• Reconciles assigned accounts and generates periodic reports
• Recommends procedures for increased efficiency and accuracy
• Assists with year-end general ledger closing procedures
• There is no supervision of others
• Performs other duties as assigned
Required Qualifications
• Knowledge and level of competency commonly associated with the completion of an associate's degree in a course of study related to the occupational field.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for two (2) to four (4) years
• Possession of or ability to readily obtain a valid driver's license for the type of vehicle or equipment operated
• A credit check is required for this position.
• This is a position of Trust
Proposed Salary
Salary is $45,911/annually
This is a fully benefitted position
Required Documents to Attach
Cover Letter
Resume
unofficial transcripts
Knowledge, Skills, & Abilities
• Knowledge of general accounting principles
• Knowledge of standard accounts payable policies, procedures, and regulations
• Knowledge of purchase orders and related accounts payable documentation
• Knowledge of mathematics
• Ability to process computer data and to format and generate reports
• Ability to understand and interpret vendor invoices, statements, and other requests for payment
• Ability to utilize an automated accounting system
• Ability to analyze and solve problems
• Strong communication and interpersonal skills
Apply Before Date
This position will remain opened until filled.
Applications will be reviewed and considered as received.
Contact Information
For more information or questions about a job posting, please contact Human Resources by email at mailto: jobs@highlands.edu?subject=Job%20Opening%20Questions
For technical support, please call the USG Service Desk at (877) 251.2644, or email mailto:support@usg.edu.
USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Conditions of Employment
Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Highlands College, as determined by Georgia Highlands College in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check.
Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.
Equal Employment Opportunity
Georgia Highlands College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
To apply, visit https://apptrkr.com/6493796
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